Job Details

Job Title: Receptionist / Administrative Assistant

Details: There are two separate roles, one is located in West Los Angeles and the other is in Central Los Angeles.

Responsibilities:

• Welcome visitors and manage general hospitality tasks.
• Handle a multi-line phone system.
• Set up and clean up conference rooms for meetings, including food and beverage arrangements.
• Maintain coffee stations and break rooms.
• Manage incoming and outgoing mail and packages.
• Ensure copiers are stocked with paper and maintain front desk calendar.
• Assist with fax distribution and administrative support as needed.
• Oversee inventory and office supplies.

Records Management:

• Handle filing and storage of various documents and materials.
• Use document management software to maintain and create files.

General Duties:

• Complete additional tasks as required, maintaining excellent attendance and punctuality.

Qualifications:

• Strong interpersonal and communication skills, able to interact professionally with all levels of staff and clients.
• Skilled in operating standard office equipment and software, including MS Word and Outlook.
• Must have a valid California driver's license.
• Organized, diligent, and cooperative.